Unit Overview
P1 - Stages of Project
P2 - Members of the Build Team
P3 - Resources
P4 - Techniques to Plan, Control and Organise
P5 - Proceedures to Monitor and Control
P6 - Discuss Examples
P7 - Create Documentation
M1 - Produce Organisational Charts
M2 - Compare Resource Management Techniques
M3 - Factors that Affect Project Progress
D1 - Compare Software
D2 - Evaluate Planning, Organisational and Control Techniques

P6 - Planning Documentation

Criteria

Discuss examples of resource planning and management documentation

 

Task

Your boss has been given some examples of planning documentation from another company, you should produce a report on these and let your boss know what the aspects your own company could do with using.

(Your tutor will provide you with the documentation)

Gantt Charts


Gantt charts provide a visual method of calculating the time it will take to complete a project , they can then be used to monitor the progress of a project.

The first step in creating a Gantt chart is to list all the stages of the project in the correct order, you then estimate the time that each stage will take. In commercial construction this is normally estimated in days or half days, rather than hours and minutes.

Once the tasks have been listed and the time estimated the next stage is to decide wether a task can happen at the same time as another task or it has to follow on from another task. For example you cannot pour foundations until you have dug the trench, but you can have plumbers, electricians and carpenters working inside a house at the same time.
gantt
At a basic level the Gantt chart allows you to plan the duration of each stage of a project and make efficient use of time by seeing when more than one task can happen at the same time. With the development of software packages it is now possible to link more detail to each task such as:
Human resource - who will be doing the work, the software will make sure you don't use the same person in two different places.
Link materials to task - items that are required for each task, such as roofing trusses and slate for a roof can be linked to the task, along with supplier details and the lead time required to make sure delivery happens on time.
Plant machinery can be allocated to a task to ensure it is not needed in two places at the same time.

Key term -  lag is normally programmed into every project, this is time that is built into every project to allow for delays. Most projects suffer some form of delay and it is best to plan for this delay, it is rare that delivering a project ahead of time will cause problems.

Example Gantt Chart

 

Line of Balance

The line of balance method of scheduling activities is very useful when repeat activities are undertaken, such as multiple dwellings, high rise buildings and roads. As the tasks repeat themselves we can look at the rate at which different teams would be able to work in order that they do not catch each other up.Line of Balance

The line of balance method is only useful when you are going to employ multiple teams to work on the site that will only carry out one task, if you are going to use a team that will move from task to task this method is not as useful.

 

Task

In order to better understand each of the above methods of monitoring site progress write them up using the following process.
1 - Describe the method
2 - What are the advantages?
3 - What are the disadvantages?
4 - How easy is it to create?
5 - How easy is it to use (think of all the people who may want to use it)?
6 - How much difference do you think it will make to delivering a project on time?